Administration Head Quarter

The Deputy Superintendent of Police (Administration) and Ministerial staffs assisted the District Police Chief in District Police Administration.

Work Distribution in District Police Office, Alappuzha

Sl No Designation Section Subject dealt with
1 Jr.Supdt. Estt. Branch
2 Senior Clerk A1 Transfer & Posting, Promotion of CPOs as SCPOs ,
3 Clerk A1(a) Working Arrangements of all categories,Grade Designation to Police Personnel, Inter District Transfer of Police Personnel.
4 Senior Clerk A2 Training, Appointment, CES, NOC, Deputation
5 Clerk A3 Probation, Seniority, Strength
6 Clerk A4 Increment, Grade, fixation of Pay etc. of Local Police Personnel
7 Senior Clerk A7 Increment, Grade, fixation of Pay etc. of AR Personnel, Officers, Ministerial Staff, PTS, DPC &DPB
8 Clerk A6(a) Pensions, Gratuity identity card of retired persons.
9 Jr.Supdt. Budget and TA Branch
10 Senior Clerk B1 Budget preparation Allotment of fund, Excess & Savings statement. Reconciliation of Treasury figures and AG's figures. Works relating to remarks and compliance on both AG’s audit and ISA audit .
11 Senior Clerk B2 1. Checking and passing over of TA Bills of all Gazetted Officers (both Executive and Ministerial)
2. Checking and passing over of TA Bills of Ministerial staff.
3. Checking and passing over of TA Bills of Coastal P.S.
4. Checking and passing over of TA Bills of All Special Units ( DCRB/ DCB/ Vanitha Cell/Vanitha Help Line/ Vanitha P.S/ Cyber Cell/ DCPHQ./N Cell)
5. Checking and passing over of TA Bills of Pensioners and Police Surgeons.
6. Clearing of AG`s Audit objections pertaining to TA.
7.Checking and Passing over of Advance TA Bills Of all categories and intimation to other TA Bill - sections.
8. Making entries in the Advance Register on Adjustment of various TA advances drawn
12 Clerk B3 Checking and passing over of regular and routine TA Bills of AR Personnel ,All Technical Categories including Drivers and CFs.(ie in respect of category from CF- AR CPOs to RSIs) except RIs/ACs/DC and issuing of Proceedings/ checking / passing over of Bus Warrants and relevant bills.
13 Senior Clerk B4 Checking and passing over of regular/ routine TA Bills of Cherthala and Chengnnur Sub Divisions.(ie in respect of categories from CPOs to SIs)
14 Senior Clerk B5 Loans and Advances,Auction of trees. Lease of Land
15 Clerk B2(a) Checking and passing over of Regular and Routine TA Bills of Police Personnel of Alappuzha, and Kayamkulam Sub Divisions (ie in respect of CPOs to SIs)
16 Senior Clerk E1 Purchase of Store articles,Collection &Distribution articles
17 Clerk E1(a) KPW&A Fund, AR Private Fund, Police Welfare Fund, Auction of usufruts & Bill of Cost
18 Jr.Supdt. General Branch
19 Senior Clerk D1 Crimes & KAAPA
20 Clerk D2(a) Annual Administration report is criminal appeal, Students'Police cadet, Presidency Passport, Writ Petitions/Kerala State tribunal Applications
21 Senior Clerk D2(b) Arms Act & rules,Explosive license,OP(MV),Mining,Highway Police&traffic, Panchayath,Traffic Regulatory Committee, District Road Safety Authority
22 Clerk D2(c) Warrant, Summons ,Sutharya Keralam Petitions,Reward
23 Clerk G1(a) KPHCS-Loan appln.KPA, KPOA,Election Bandobust,Sabarimala and other festivels, Police Protection and Miscellaneous, K.Gopalan Memorial Scholarship.
24 Clerk G1(b) Janamaithri,Kadalorajagratha Samithi and Plan Fund ,
25 Senior Clerk G1(c) RTI Act , Mike Sanction& CM's call centre petitions,
26 Clerk G1(d) IR & VR, Notice, Senior Officers Conference, Legislative Committee, Juvenile Justice
27 Jr.Supdt. Bill Branch
28 Senior Clerk F1 Preparation of pay bills and maintenance of LRs of local men of Harippad , Ambalappuzha Circles and Coastal PS. Making entries monthly claim of salaries in the LR. Making entries of ADOs in the LRs, Issue all LPCs, Introduction of SPARK,ATM a/c, Claiming Salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle.. All correspondence relating to Income Tax. Obtain attendance up to 10th of every month in respect of Men and Officers from Stations /officers concerned in usual situations.
29 Clerk F1(a) Preparation of pay bills and maintenance of LRs of local men of Cherthala Sub Division. Making entries monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Sub Division. National Pension System and related works.
30 Clerk F2 All works related to FBS. Preparation of pay bills and maintenance of LRs of local men of Alappuzha South Circle, Control Room, Special units. Making entries  of monthly claim of salries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle and special units.
31 Clerk F3(a) Pay bill of Officers,AR Men and C.F, claiming salary,Arrear,DA arrear merging etc. preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. Section should also making entries of monthly claim of salaries in the LR.
32 Clerk F3(b) All works related to Medical Re-imbursement,  Preparation of pay bills and maintenance of LRs of local men of Kayamkulam and Mannar Circles. Making entries of monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle.
33 Senior Clerk F3(c) Preparation of pay bills-AR, DPO Staff, claiming salary arrears, merging of DA(AR&DPO) preparation of Income Tax Statement, recovery of OD,supplementary pay bills, Furnishing arrear certificate etc.
Section should also making entries of monthly claim of salaries in the LR.
34 Clerk F4(a) Work relating the  recovery of Advances of HBA, MCA,Cycle, Mosquito Net, Marriage Advance. Preparation of pay bills and maintenance of LRs of local men of Alappuzha North PS, DCP HQ and Pulinkunnu Circle. Making entries of monthly claim of salaries in the LR.  Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle.
35 Senior Clerk F4(b) Preparation of pay bills and maintenance of LRs of local men of Mavelikkara and Chengannur Circles. Making entries of monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Police Station/unit and Circle. Work relating the preparation of  EL Surrender Bill (all categories). Sanctioning of Half HRA to AR Men, Furnishing arrear certificate, preparation of Income Tax Statement, etc. related in the above Circles.
36 Jr. Supdt. PR & Contingency Branch
37 Clerk C1 Sanction of Telephone bills, Electricity Bills, Petrol Bill, Water charges, Rent, Tax, Hire charges etc. and all works relating to contingency establishment.
38 Clerk C2 All Contingency Bills
39 Clerk C3 Wages bill of PT Sweeper,Maintanance of servise Book Of P T S,preparation of wages bills relating CPS staff&temporary Employees&all Employees appointed on Daily Wages
40 Senior Clerk D4 Coastal Police Station, Senior Citizen, School Protection Group, Women help line, Police Canteen
41 Senior Clerk H1 Punishment Roll of constabulary
42 Senior Clerk H2 PR of officers and office staff, appeal
43 Jr. Supdt. Petition Branch
44 Senior Clerk E2 Repair and maintenance of Motor Vehicles
45 Clerk E3 Excess Fuel Consumption, All correspondence related to Intercepter Boat and its fuel, repair , Maintenance etc & vehicle diary checking
46 Clerk E2(a) Repire &maintanance of Boats,Heave duty Vehicles
47 Senior Clerk G2 Construction, repair, maintenance and . Auction of condemned buildings. Landed property statement.
48 Senior Clerk G3(a) Petition against Police, Military Petitions, Foreign Petition
49 Senior Clerk G3(b) General Petition of entire district
50 Senior Clerk G3© Human Rights, SC/ST, DPCA Petitions
51 Clerk G3(d) Janasamparka paripaty of Chief Minister, Business statement, Landed property statement. Allocation of Quarters, Womens Commission, KLA,Womens Commission
52 Jr. Supdt. Leave Branch
53 Senior Clerk A5(a) Leave, EL Surrender of Cherthala, Alappuzha Sds & Costal PS (Excluding WCPOs), PTS
54 Senior Clerk A5(b) Leave, EL Surrender-AR, WPCs and M/staff
55 Clerk A5(c) Leave & SLS applications of special Units(Excluding Vanitha Cell), Leave& SLS application of Kayamkulam&Chenganoor Sub-Divisions (Excluding WCPOs)
56 Clerk A6(b) Maintenence of Service Book in respect of CPOs (GE), SCPOs (GE), WCPOs and WSCPOs
57 Clerk A6(c) Maintenence of Service Book in respect of ARCPOs, ARSCPOs, Officers of and above the rank of ASIs (Both AR and Local), Ministerial Staff, Drivers, Technical personnel, Camp Followers and PTSs
58 Clerk R1 Records
59 Clerk R3 Despatch
60 Head Clerk PF Branch
61 Clerk F4© Preparation of GPF Bills and related works of Cherthala & Chengannur Sub Divisions.GPF-AR, & Officers, Kayamkulam&
62 Clerk F4(d) Preparation of GPF Bills and related works of Alappuzha & Kayamkulam Sub Divisions and Coastal Police Station.
63 Clerk F4(e) DHQ(Reserve) DPO Staff,Special Units, Vanitha Cell and Vanitha Help Line.
64 Clerk F6 All Correspondence with PHQ Audit, SLI,, PLI
65 Clerk F6(a) All GIS claims
66 Clerk F5 Issuing Salary Certificate, Prof:Tax, HCA recovery and Recovery-KSFE/Police Society/KPHCS/Co-operativeSocieties
67 Clerk F5(a) filing of Income Tax Statement,P F Of all police personnel,Recovery of police personnel&officers&others to panchayath, muncipality,corporation,Recovery towards LIC ,GPAIS &final Claim,
68 Senior Clerk D3 Foreigners registration