Administration Head Quarter
The Deputy Superintendent of Police (Administration) and Ministerial staffs assisted the District Police Chief in District Police Administration.
Work Distribution in District Police Office, Alappuzha
| Sl No | Designation | Section | Subject dealt with |
|---|---|---|---|
| 1 | Jr.Supdt. | Estt. Branch | |
| 2 | Senior Clerk | A1 | Transfer & Posting, Promotion of CPOs as SCPOs , |
| 3 | Clerk | A1(a) | Working Arrangements of all categories,Grade Designation to Police Personnel, Inter District Transfer of Police Personnel. |
| 4 | Senior Clerk | A2 | Training, Appointment, CES, NOC, Deputation |
| 5 | Clerk | A3 | Probation, Seniority, Strength |
| 6 | Clerk | A4 | Increment, Grade, fixation of Pay etc. of Local Police Personnel |
| 7 | Senior Clerk | A7 | Increment, Grade, fixation of Pay etc. of AR Personnel, Officers, Ministerial Staff, PTS, DPC &DPB |
| 8 | Clerk | A6(a) | Pensions, Gratuity identity card of retired persons. |
| 9 | Jr.Supdt. | Budget and TA Branch | |
| 10 | Senior Clerk | B1 | Budget preparation Allotment of fund, Excess & Savings statement. Reconciliation of Treasury figures and AG's figures. Works relating to remarks and compliance on both AG’s audit and ISA audit . |
| 11 | Senior Clerk | B2 | 1. Checking and passing over of TA Bills of all Gazetted Officers (both Executive and Ministerial) 2. Checking and passing over of TA Bills of Ministerial staff. 3. Checking and passing over of TA Bills of Coastal P.S. 4. Checking and passing over of TA Bills of All Special Units ( DCRB/ DCB/ Vanitha Cell/Vanitha Help Line/ Vanitha P.S/ Cyber Cell/ DCPHQ./N Cell) 5. Checking and passing over of TA Bills of Pensioners and Police Surgeons. 6. Clearing of AG`s Audit objections pertaining to TA. 7.Checking and Passing over of Advance TA Bills Of all categories and intimation to other TA Bill - sections. 8. Making entries in the Advance Register on Adjustment of various TA advances drawn |
| 12 | Clerk | B3 | Checking and passing over of regular and routine TA Bills of AR Personnel ,All Technical Categories including Drivers and CFs.(ie in respect of category from CF- AR CPOs to RSIs) except RIs/ACs/DC and issuing of Proceedings/ checking / passing over of Bus Warrants and relevant bills. |
| 13 | Senior Clerk | B4 | Checking and passing over of regular/ routine TA Bills of Cherthala and Chengnnur Sub Divisions.(ie in respect of categories from CPOs to SIs) |
| 14 | Senior Clerk | B5 | Loans and Advances,Auction of trees. Lease of Land |
| 15 | Clerk | B2(a) | Checking and passing over of Regular and Routine TA Bills of Police Personnel of Alappuzha, and Kayamkulam Sub Divisions (ie in respect of CPOs to SIs) |
| 16 | Senior Clerk | E1 | Purchase of Store articles,Collection &Distribution articles |
| 17 | Clerk | E1(a) | KPW&A Fund, AR Private Fund, Police Welfare Fund, Auction of usufruts & Bill of Cost |
| 18 | Jr.Supdt. | General Branch | |
| 19 | Senior Clerk | D1 | Crimes & KAAPA |
| 20 | Clerk | D2(a) | Annual Administration report is criminal appeal, Students'Police cadet, Presidency Passport, Writ Petitions/Kerala State tribunal Applications |
| 21 | Senior Clerk | D2(b) | Arms Act & rules,Explosive license,OP(MV),Mining,Highway Police&traffic, Panchayath,Traffic Regulatory Committee, District Road Safety Authority |
| 22 | Clerk | D2(c) | Warrant, Summons ,Sutharya Keralam Petitions,Reward |
| 23 | Clerk | G1(a) | KPHCS-Loan appln.KPA, KPOA,Election Bandobust,Sabarimala and other festivels, Police Protection and Miscellaneous, K.Gopalan Memorial Scholarship. |
| 24 | Clerk | G1(b) | Janamaithri,Kadalorajagratha Samithi and Plan Fund , |
| 25 | Senior Clerk | G1(c) | RTI Act , Mike Sanction& CM's call centre petitions, |
| 26 | Clerk | G1(d) | IR & VR, Notice, Senior Officers Conference, Legislative Committee, Juvenile Justice |
| 27 | Jr.Supdt. | Bill Branch | |
| 28 | Senior Clerk | F1 | Preparation of pay bills and maintenance of LRs of local men of Harippad , Ambalappuzha Circles and Coastal PS. Making entries monthly claim of salaries in the LR. Making entries of ADOs in the LRs, Issue all LPCs, Introduction of SPARK,ATM a/c, Claiming Salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle.. All correspondence relating to Income Tax. Obtain attendance up to 10th of every month in respect of Men and Officers from Stations /officers concerned in usual situations. |
| 29 | Clerk | F1(a) | Preparation of pay bills and maintenance of LRs of local men of Cherthala Sub Division. Making entries monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Sub Division. National Pension System and related works. |
| 30 | Clerk | F2 | All works related to FBS. Preparation of pay bills and maintenance of LRs of local men of Alappuzha South Circle, Control Room, Special units. Making entries of monthly claim of salries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle and special units. |
| 31 | Clerk | F3(a) | Pay bill of Officers,AR Men and C.F, claiming salary,Arrear,DA arrear merging etc. preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. Section should also making entries of monthly claim of salaries in the LR. |
| 32 | Clerk | F3(b) | All works related to Medical Re-imbursement, Preparation of pay bills and maintenance of LRs of local men of Kayamkulam and Mannar Circles. Making entries of monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle. |
| 33 | Senior Clerk | F3(c) | Preparation of pay bills-AR, DPO Staff, claiming salary arrears, merging of DA(AR&DPO) preparation of Income Tax Statement, recovery of OD,supplementary pay bills, Furnishing arrear certificate etc. |
| Section should also making entries of monthly claim of salaries in the LR. | |||
| 34 | Clerk | F4(a) | Work relating the recovery of Advances of HBA, MCA,Cycle, Mosquito Net, Marriage Advance. Preparation of pay bills and maintenance of LRs of local men of Alappuzha North PS, DCP HQ and Pulinkunnu Circle. Making entries of monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Circle. |
| 35 | Senior Clerk | F4(b) | Preparation of pay bills and maintenance of LRs of local men of Mavelikkara and Chengannur Circles. Making entries of monthly claim of salaries in the LR. Making entries of ADOs, Claiming salary arrears merging DA arrears and preparation of Income Tax Statement, recovery of OD, Furnishing arrear certificate etc. related in the above Police Station/unit and Circle. Work relating the preparation of EL Surrender Bill (all categories). Sanctioning of Half HRA to AR Men, Furnishing arrear certificate, preparation of Income Tax Statement, etc. related in the above Circles. |
| 36 | Jr. Supdt. | PR & Contingency Branch | |
| 37 | Clerk | C1 | Sanction of Telephone bills, Electricity Bills, Petrol Bill, Water charges, Rent, Tax, Hire charges etc. and all works relating to contingency establishment. |
| 38 | Clerk | C2 | All Contingency Bills |
| 39 | Clerk | C3 | Wages bill of PT Sweeper,Maintanance of servise Book Of P T S,preparation of wages bills relating CPS staff&temporary Employees&all Employees appointed on Daily Wages |
| 40 | Senior Clerk | D4 | Coastal Police Station, Senior Citizen, School Protection Group, Women help line, Police Canteen |
| 41 | Senior Clerk | H1 | Punishment Roll of constabulary |
| 42 | Senior Clerk | H2 | PR of officers and office staff, appeal |
| 43 | Jr. Supdt. | Petition Branch | |
| 44 | Senior Clerk | E2 | Repair and maintenance of Motor Vehicles |
| 45 | Clerk | E3 | Excess Fuel Consumption, All correspondence related to Intercepter Boat and its fuel, repair , Maintenance etc & vehicle diary checking |
| 46 | Clerk | E2(a) | Repire &maintanance of Boats,Heave duty Vehicles |
| 47 | Senior Clerk | G2 | Construction, repair, maintenance and . Auction of condemned buildings. Landed property statement. |
| 48 | Senior Clerk | G3(a) | Petition against Police, Military Petitions, Foreign Petition |
| 49 | Senior Clerk | G3(b) | General Petition of entire district |
| 50 | Senior Clerk | G3© | Human Rights, SC/ST, DPCA Petitions |
| 51 | Clerk | G3(d) | Janasamparka paripaty of Chief Minister, Business statement, Landed property statement. Allocation of Quarters, Womens Commission, KLA,Womens Commission |
| 52 | Jr. Supdt. | Leave Branch | |
| 53 | Senior Clerk | A5(a) | Leave, EL Surrender of Cherthala, Alappuzha Sds & Costal PS (Excluding WCPOs), PTS |
| 54 | Senior Clerk | A5(b) | Leave, EL Surrender-AR, WPCs and M/staff |
| 55 | Clerk | A5(c) | Leave & SLS applications of special Units(Excluding Vanitha Cell), Leave& SLS application of Kayamkulam&Chenganoor Sub-Divisions (Excluding WCPOs) |
| 56 | Clerk | A6(b) | Maintenence of Service Book in respect of CPOs (GE), SCPOs (GE), WCPOs and WSCPOs |
| 57 | Clerk | A6(c) | Maintenence of Service Book in respect of ARCPOs, ARSCPOs, Officers of and above the rank of ASIs (Both AR and Local), Ministerial Staff, Drivers, Technical personnel, Camp Followers and PTSs |
| 58 | Clerk | R1 | Records |
| 59 | Clerk | R3 | Despatch |
| 60 | Head Clerk | PF Branch | |
| 61 | Clerk | F4© | Preparation of GPF Bills and related works of Cherthala & Chengannur Sub Divisions.GPF-AR, & Officers, Kayamkulam& |
| 62 | Clerk | F4(d) | Preparation of GPF Bills and related works of Alappuzha & Kayamkulam Sub Divisions and Coastal Police Station. |
| 63 | Clerk | F4(e) | DHQ(Reserve) DPO Staff,Special Units, Vanitha Cell and Vanitha Help Line. |
| 64 | Clerk | F6 | All Correspondence with PHQ Audit, SLI,, PLI |
| 65 | Clerk | F6(a) | All GIS claims |
| 66 | Clerk | F5 | Issuing Salary Certificate, Prof:Tax, HCA recovery and Recovery-KSFE/Police Society/KPHCS/Co-operativeSocieties |
| 67 | Clerk | F5(a) | filing of Income Tax Statement,P F Of all police personnel,Recovery of police personnel&officers&others to panchayath, muncipality,corporation,Recovery towards LIC ,GPAIS &final Claim, |
| 68 | Senior Clerk | D3 | Foreigners registration |